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Boy Scout Camp Preparation Timeline

Pre-planning helps assure a successful week at camp!

Right Now

  • If you haven't already, submit your unit reservation and deposit to secure space.
  • Inform all Scouts, second year WEBELOS, and their parents about your unit's summer plans.
  • Recruit at least two adult leaders (one at least 21 or older) to be in camp at all times during your stay. Recruit more leaders if you will have 20 or more Scouts (Maintaining a 1 adult for every 10 youth ratio).
  • Schedule a promotional presentation for your troop or crew with the Scout Center (800-726-8802).
  • Take note of the payment plan and be sure to stay on target with the due dates.
January / February
  • Contact your District Camping Committee or District Camping Chair to schedule a Camp Promotion Presentation. This will help generate excitement about attending camp. Contact the Chippewa Valley Council at (715) 832-6671 for information.
  • Information regarding online merit badge registration will be sent out.
  • Collect deposit payments due by April 1st ($50.00 per Scout).
  • Begin submitting Scout advancement needs for camp as you receive them. Don't worry about waiting for every youth in your troop, we will take requests as you get them from your Scouts.
  • Discuss prerequisites (see pg 32-33 of Leader's Guide) with your Scouts. They should try to complete those prior to arriving at camp.
  • Collect payment from each Scout to deposit in Troop account for final payment.
  • Continue to collect advancement information from youth and leader training from adults.
  • Hold a pre-camp parent meeting.
  • Complete campership (financial assistance) applications. These are for Chippewa Valley Council units only. These are due to the Scout Service Center by May 1st. (Include these Scouts on your roster, but we will settle the fees when assistance is determined.)
  • Submit Final Roster and CVC Final Payment Form OR Out-Of-Council Final Payment Form by May 1st to receive Early Bird Discount.
  • OA members and any adults attend OA Spring Fellowship to help open camp April 29-May 1 (see page 43 of Leader's Guide).
  • Send out final notices to all parents and Scouts including a list of what to bring (see below).
  • Encourage youth who are not attending camp with your unit to attend either with another unit, or with a Provisional Unit another week (see page 12 of Leader's Guide).
  • Work with each Scout in planning an advancement schedule and getting them started on the pre-camp work (see pages 32-34 of Leader's Guide).
  • Ensure that all Scouts and leaders will have their medical forms completed before coming to camp.
  • Complete special dietary request for all Scouts requiring special meals (see page 11 of Leader's Guide).
  • Attend Phillips Ranger Weekend to help on projects at camp May 13th-15th (see page 43 of Leader's Guide).
  • Follow up on any Scout not registered to attend camp. Those who missed the early bird discount will need to pay the full price. Just add them to your roster. 
  • File a tour permit, if required for your distance traveled. (Not applicable for CVC Units)
Two Weeks Before Camp
  • Collect all medical forms (Please keep a copy for the Troop records). The medical forms that are turned in at camp will remain at camp after you depart (see page 16 of Leader's Guide).
  • Check up on each Scout's pre-camp advancement work.
  • Finalize advancement selection with Terri Jay at the Scout Service Center.
  • Hold an inspection of personal packs and equipment. Also prepare unit equipment for camp (see page 9 of Leader's Guide).
  • Complete the final check on transportation to ensure everyone has a ride to and from camp.
  • Invite Parents for the Friday Night Chicken Dinner which will be served at 6:00 p.m. (see page 20 of Leader's Guide) 
What To Bring

What Campers Should Bring
Sneakers/Hiking Shoes
Underwear & Socks
Jeans & Shorts
Long-Sleeve Shirts
Sweatshirt or Jacket
Official Scout Uniform
Scout Handbook
Rain Gear
Personal Hygiene Items
Small Pillow
Extra Blanket
First Aid Kit
Pocket Knife
Hat & Sunglasses
Insect Repellent (non-aerosol)
Fishing Gear
Sleeping Bag
Foam Pad or Cot
Notebook and Pencils/Pens
Merit Badge Pamphlets
Mess kit
OA Sash (if a member of OA)
Merit Badge Fees
Spending Money (suggested $40)

Materials We Provide In Your Campsite
All sites are equipped with running water, a latrine, and 4-person tent cabins with wooden floors, screens, canvas, ridged roofs, and cots with firm mattresses. You may erect your own tents if desired. Sites also have the following: dining pavilion, fire ring, picnic tables, broom, shovel, rake, and garbage cans with lids.

What Your Unit Should Bring
US, Troop, Patrol Flags
First Aid Kit
Wood Tools
Troop/Patrol Cook Kits
Dutch Ovens
Other Cooking Items
Merit Badge Pamphlets (current)
Propane Stoves
Cards and/or Board Games

Troop Tents
Troops with Scouts planning to participate in Phillips Explorers (Outposts), First Year Camper, Wilderness Survival or Camping are highly encouraged to bring troop tents for this purpose if feasible.  Tents are available for use if bringing them is not possible for the troop.

What Not To Bring
Shooting Equipment
Cell Phones
CD or MP3 Players
Other Valuables
Inappropriate T-Shirts
Tobacco Products
Drugs of Any Kind
Excessive Jewelry
Knives with blades over 3.5”
Aerosol Cans
Laser Pointers